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Administrative Specialist III

Company: University of Arkansas
Location: Little Rock
Posted on: November 22, 2021

Job Description:

Current University of Arkansas System employees (excluding those at UAMS) including student employees and graduate assistants need to log into Workday on My Apps. Simply enter "Find Jobs" in the Workday search bar to view open positions.All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). To view the job posting closing date please return to the search for jobs page.If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Type of Position:ClericalWorkstudy Position:NoJob Type:RegularWork Shift:Sponsorship Available:NoInstitution Name:Division of Agriculture of the University of ArkansasThe University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at .For general application assistance or if you have questions about a job posting, please contact Human Resources at or .Department:CES - Animal ScienceDepartment's Website:Summary of Job Duties:Summary:The Administrative Specialist III performs administrative duties for the Animal Science Department. Contributes to a team environment by assisting faculty and staff in the department with meeting high priority deadlines.Duties:Assists non-assigned faculty during times other administrative support staff in the unit are absent.Maintains department budgets and account balances for grants, ADC, 4-H Foundation, etc. Responsible for payment of monthly cell phone bills and vehicle reports. Processes incoming and outgoing mail. Handles routine correspondence. Maintains and updates mailing lists as needed.Maintains inventory control of equipment for department. Orders and maintains sufficient stock of office supplies and equipment for department and for special events.Prepares and maintains departmental website/Facebook/other social media. Assists with conference and webinar video recording and editing, including closed caption editing. Reviews documents for ADA compliance.Assists with arrangements for upcoming meetings, seminars, and trainings including travel, event space rental & catering, submitting and monitoring progress of memorandum of agreements and contracts approval processes, and the preparation of documents or materials that may be needed.Prepares and submits travel forms, expense reimbursements, and on-line requisitions for invoice payments with specific funds for payment. Provides required documentation to expedite payments and reimbursements.Updates programmatic spreadsheets and databases. Assists with survey creation and reporting.Responsible for gathering data and creating various documents for end of year reporting and evaluations. Gathers appropriate paperwork and documentation for grant internal approval, submission and reporting for assigned specialists.Participate in training to develop skills that support the unit's programs and vision.Prepares the paperwork necessary for hiring new employeesQualifications:Minimum QualificationsThe formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus two years of experience in a specialized or a related field applicable to work performed.OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.SkillsKnowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.Salary Information:25,773 - 29,639Required Documents to Apply:Cover Letter/Letter of Application, Letters of Recommendation, ResumeOptional Documents:Additional Information:Special Instructions for the Applicant:For consideration, applicants must upload a Resume, Cover letter, and three (3) Letters of Recommendation. If you have technical issues uploading a document or if you would like to provide additional documentation after submitting your application, contact Human Resources at Recruitment Contact Information:All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact.Pre-employment Screening Requirements:Criminal Background CheckThe University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.Constant Physical Activity:Manipulate items with fingers, including keyboardingFrequent Physical Activity:Sitting, TalkingOccasional Physical Activity:N/ABenefits Eligible:Yes

Keywords: University of Arkansas, Little Rock , Administrative Specialist III, Administration, Clerical , Little Rock, Arkansas

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