Accounts Payable Specialist/Receptionist

Company: Ringgold School District
Location: Benton
Posted on: September 15, 2023

Job Description:

Job Title: Accounts Payable Specialist/Receptionist

Reports to: Director of Finance

Primary Purpose:

Processes accounts payable and maintains vendor and invoice files for the District in a timely manner. To maintain appropriate accounting records for all school district funds. Assist in the efficient operation of the business office.

Qualifications:

• High School Graduate or equivalent with 3 years accounting/bookkeeping experience preferred
• Strong computer skills
• Strong communication skills
• Ability to exercise initiative, independent judgment, and discretion in performing duties
• Ability to deal courteously and tactfully with District personnel and to the public Essential Functions:
  • Reviews, processes, and pays all authorized invoices
  • Ensures timely entry of data
  • Maintains vendor file and vendor correspondence
  • Maintain and process purchase orders
  • Assist with annual audit
  • Process and distribute monthly reports and respond to questions
  • Purchase office supplies as needed
  • Operate District switchboard
  • Perform basic office duties as needed in Reception position (i.e. work permits, applications, affidavits of residency, etc.)
    
    Performs other duties as assigned.
    
    Performs in accordance with school policy, administrative regulations, state and federal laws.
    
    Temperament:
    • Ability to work as a member of a team
    • Must be courteous
    • Ability to work in an environment with frequent interruptions Specific Skills:
      • Ability to operate office equipment
      • Ability to use computer technology efficiently Other Skills and Abilities:
        • Ability to follow written and verbal directions
        • Ability to complete assigned tasks with minimal supervision
        • Ability to read, write, and do complex computations
        • Ability to use correct grammar, sentence structure, and spelling
        • Ability to organize office setting to efficiently accomplish tasks
        • Ability to work independently and make work-related decisions
        • Ability to exercise good judgment in prioritizing tasks
        • Ability to communicate effectively at all organizational levels
        • Ability to deal with problems and resolve
        • Ability to communicate clearly and concisely, both oral and in writing
        • Ability to perform duties according to District policies and state and federal regulations
          
          Evaluation:
          
          Performance of this job will be evaluated annually in accordance with the provisions of the applicable policies of the Ringgold School District.
          
          This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. The employee in this position will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the required duties.

Keywords: Ringgold School District, Little Rock , Accounts Payable Specialist/Receptionist, Administration, Clerical , Benton, Arkansas