Secretary/Bookkeeper, 10-Month
Company: Searcy School District
Location: Searcy
Posted on: April 3, 2026
|
|
|
Job Description:
POSITION LOCATION: McRae Elementary School FLSA: Non-Exempt
REPORTS TO: Principal TERMS OF EMPLOYMENT: 10-month employment (203
contract days) with benefits as specified in the Classified
Agreement. QUALIFICATIONS: High school diploma Experience working
in a professional office setting Strong computer skills, with
proficiency in Microsoft Office & Google Suite Able to operate
personal computer, laptop computer, peripheral computer equipment,
photocopier, fax machine, and other office equipment with a high
degree of skill. Use a 10-key calculator and be highly accurate
with numbers Highly motivated with strong organizational skills;
able to coordinate multiple tasks simultaneously Self-starter; able
to work independently Strong telephone and interpersonal
communication skills Ability to lift 40 lbs. to shoulder height
occasionally PERFORMANCE RESPONSIBILITIES: Performs office routines
and practices associated with a productive and professionally run
office, including regular communication with faculty and students.
Receives and routes all incoming calls and messages for
administrators, teachers, and students. Greets visitors and/or
patrons, determines their needs, assists in making appointments
with administrators and/or faculty, and directs to proper place and
person. Strives to create a pleasant “open-door” office atmosphere
for faculty members, students, parents, and the public. Types and
files reports and correspondence for principal and assistant
principal as necessary. Maintains a complete systematic set of
bookkeeping records for activity accounts and site based budget.
Receives monies from all club/class sponsors. Count all money and
confirm count to sponsor then write receipts. Organize and make
deposits to bank in a timely manner. Receive monthly reports,
reconcile and balance all activity and site budgets. Prepares
monthly reconciliation statements for each activity account and
distributes to each sponsor. Organizes, processes, and records all
purchase orders for all departments to assist principal in
maintaining operating budget. Prepares purchase orders for
principal’s office supplies and equipment. Codes, numbers, and
records all departments purchase orders, notifies departments of
approval and places orders upon arrival. Develops and maintains
records of purchase orders seeking approval, those open and waiting
shipment, and those closed and invoiced. Prepares monthly
statements for department heads and principal to report status of
expenditures against budget. Receives and processes invoices by
matching purchase orders with invoices, determining which invoices
are ready for payment, and forwarding to central office for
payment, keeping appropriate copies. Maintains permanent file of
closed purchase orders, activity payment requests, and all deposit
documentation for easy access and reference. Keeps inventory of
teacher supplies and places orders as needed or requested by
principal. Distributes U.S. and inter-school mail as necessary.
Performs any and all bookkeeping tasks associated with any school
event and any other task assigned by the principal. Stays literate
in constantly changing computer software systems and programs so as
to make the most of equipment available and increase accuracy,
effectiveness, and productivity. OTHER JOB FUNCTIONS: Maintain
confidentiality. Attend meetings and training as directed. Present
and communicate in a professional manner. Work additional hours or
overtime as directed. Other duties as assigned by supervisor. To
access district salary schedule, please click here.
Keywords: Searcy School District, Little Rock , Secretary/Bookkeeper, 10-Month, Administration, Clerical , Searcy, Arkansas
