Office Manager

Company: Aston Carter
Location: Austin
Posted on: February 18, 2026

Job Description:

Job Description Job Description Description Summary The HR & Office Operations Coordinator reports to the HR team and supports the day-to-day operations of client's headquarters in Austin while providing essential HR administrative, documentation, and program support. This role delivers Tier 0/Tier 1 HR service support, helps maintain accurate HR data and records, and ensures office operations run smoothly in a primarily remote organization. This position is ideal for someone who is highly organized, detail-oriented, and comfortable balancing operational, administrative, and people-focused work with a high degree of independence. Essential Duties & Responsibilities: HR Service Delivery & Administrative Support: Serve as a Tier 0/Tier 1 HR Help Desk responder by handling intake, resolving common requests, and routing inquiries appropriately. Execute routine HR transactions and data entry in Workday; perform spot checks and assist with basic data audits. Support HR administrative processes including onboarding logistics, offboarding coordination, document management, and employee records maintenance. Assist with policy administration, acknowledgments, and tracking of required documentation. Govern HR documentation (SharePoint organization, version control, SOP formatting) and support Compliance360 postings and acknowledgments. Surface recurring issues and recommend knowledge base or SOP updates to reduce repeat requests. Provide general administrative support to the HR team as needed. Office & Workplace Operations: Coordinate visitor logistics, including meeting setup, catering, workspace preparation, and access. Maintain cleanliness, organization, and supply levels in shared office and breakroom spaces. Submit maintenance requests and coordinate with vendors for facility needs. Manage office, shipping, and fulfillment supplies. Sort, scan, and route incoming mail; forward time-sensitive or confidential items appropriately. Handle outgoing shipments and oversee shipping logistics. Oversee secure document shredding and proper disposal of confidential materials. Track and reconcile small orders, purchases, and expenses. Fulfill and ship approved company materials, including coordinating printing, reviewing drafts for accuracy, and managing delivery timelines. Maintain accurate digital and physical records related to office operations. Fleet & Program Policy Support: Support administrative and policy aspects of the company fleet program, including maintaining documentation and required acknowledgments. Assist with fleet policy updates, communication, and distribution. Track training completion, compliance documentation, and program records. Support basic reporting and documentation to ensure fleet programs align with policy and compliance requirements. Partner with HR and Operations on continuous improvements related to program documentation and processes. Skills Administrative support, Office management, Microsoft office, Outlook, Administrative assistance, Office administration, Data entry Top Skills Details Administrative support,Office management,Microsoft office,Outlook,Administrative assistance,Office administration Additional Skills & Qualifications Prior experience supporting HR operations, help desk workflows, or policy/documentation administration preferred. Familiarity with vehicle or asset tracking systems is a plus. Experience Level Intermediate Level Job Type & Location This is a Contract to Hire position based out of Austin, TX. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Austin,TX. Application Deadline This position is anticipated to close on Feb 24, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Keywords: Aston Carter, Little Rock , Office Manager, Human Resources , Austin, Arkansas