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Senior Proposal/Contract Specialist - Remote

Company: Quadient
Location: Little Rock
Posted on: May 26, 2023

Job Description:

Position Title : Senior Proposal/Contract Specialist
Position Location : Remote
For thousands of customers around the world, Quadient is the driving force behind providing meaningful customer experiences, helping our customers create personalized interactions and make meaningful connections. We simplify the connections between people and what matters. Quadient. Because Connections Matter.
The Senior Proposal Specialist guides the presales lifecycle of large, strategic contracts/proposals within our NAGA (national and government accounts) portfolio. The Senior Proposal Specialist supports NAGA sales channels by developing compelling and differentiated proposals. Also reviews contracts, terms and conditions, compliance, and general business requirements of departments. The ideal candidate should have advanced-level experience with large-scale proposals, government contracts, contractual language, RFXs, sales support, customer service, and actively demonstrates a commitment to driving results and teamwork with impeccable output. They work with cross-functional teams on projects guiding teams through process management of bids and special projects. Acts as a subject matter expert on proposal management, contract management, and is a companywide go-to point of contact.
Essential Duties/Responsibilities

  • Independently manages contract/proposal lifecycle by working collaboratively with internal and external stakeholders to ensure contract terms and conditions are negotiated in accordance with established Quadient standard contract terms and conditions, policies, and procedures, as well as legal and regulatory requirements on a federal, state, and local level.

  • Possesses a deep understanding of contractual terms and conditions and, as a result, identifies and communicates risks associated with contractual terms and the impact to the business.

  • Develops proposal materials including, but not limited to, proposal templates, proposal plans, kick-off calls, win-themes, and compliance checks.

  • Manages the bid end-to-end process using standard proposal practices (APMP or Shipley) including chartering projects, peer reviews, stakeholder calls, and utilizing RFPIO.

  • Prepares, supports, and delivers high-quality, complex government proposals in compliance with all customer and company requirements and deadlines.

  • Supports the maintenance of team key performance indicators (KPIs).

  • Acts as a thought leader to identify and execute best practices and process improvements providing detailed action plans enabling success.

    Additional Responsibilities

    • Responds to bid/transactional inquiries, administers proper contract/order documentation requirements, and clarifies terms and conditions.

    • Project management, implementation, and onboarding of awarded contracts.

    • Contributes to and maintains the content library housed in RFPIO and SharePoint.

    • Maintains key tracking mechanisms for the department including, but not limited to, bid tracking, portal tracking, contract matrix, etc.

    • Proactively identifies and assists with contract renewals and catalog update windows.

    • Assists in maintaining up-to-date information on the Quadient website and intranet.

    • Delivers quality bid response based on team KPI goals.

    • Works on special projects and other related duties as assigned.

      Required Skills & Experience

      • Bachelor's degree or related business experience.

      • Three+ years of experience bid/proposal management supporting national and government RFXs and contracts.

      • Deep understanding of contract administration particularly in the government and national account arena.

      • Experience with GPO's and contract vehicles such as GSA, Sourcewell, and NASPO .

      • Impeccable writing and verbal skills.

      • Ability to manage multiple projects simultaneously to satisfy cross-functional stakeholder requirements while maintaining compliance with all deadlines.

      • Exercises discretion and independent judgment.

      • Strong analytical and problem-solving skills.

      • Proficient in MS Office applications and editing PDFs.

        Desired Skills

        • PMP, APMP, or Shipley certified.

        • Experience with proposal management software particularly RFPIO and SharePoint.

        • MBA

          Our Benefits Overview :

          • Company subsidized Medical, Dental, and Vision Insurance

          • 401(k) Retirement Plans -Company Match Offered

          • Life & Disability Insurance -Company Sponsored

          • Paid Vacation, Sick Leave, & 11 Company Holidays

          • Career & Leadership Development

          • Tuition Reimbursement Program

          • Veteran Programs

          • Company Sponsored Groups

            About Quadient :
            At Quadient, we exist to help organizations simplify the connection between their customers and what matters most. From mortgage approvals, medical results, and insurance claims, to accounts receivables, invoices and inbound packages.
            Every day - we help companies manage over 788 million connections with their customers. Our award-winning solutions and best in class customer service are the reasons we have grown to become the driving force behind the world's most meaningful customer experiences.
            We want Quadient to be a place where we are all able to bring our whole selves to work and where our differences are embraced and celebrated. We operate in diverse areas, cultures and communities; our customers are as unique as we are. Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They make us EPIC. Together .
            The above statements are intended to describe the general nature and levels of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.---
            Quadient does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. Please do not forward resumes to our jobs alias, Quadient employees or any organization.
            Quadient is an Equal Opportunity Employer, and all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Keywords: Quadient, Little Rock , Senior Proposal/Contract Specialist - Remote, Other , Little Rock, Arkansas

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