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Executive Assistant I

Company: University of Arkansas for Medical Sciences
Location: Little Rock
Posted on: June 13, 2019

Job Description:

Requisition ID 2019-60509 Category Administrative Position Type Regular Full-Time Department CHA Chancellor's Office Post End Date 6/14/2019 Overview The Executive Assitant I assists and supports the Administrative Manager and others in the chancellor's suite including the Project Coordination Office. This will include assisting in coordinating meetings, special administrative projects and other clerical duties. This position must work independently with a high level of professionalism and confidentiality. The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks: * Health: Medical, Dental and Vision plans available for staff and family * Holiday, Vacation and Sick Leave * Education discount for staff and dependents (undergraduate only) * Retirement: Up to 10% matched contribution from UAMS * Basic Life Insurance up to $50,000 * Career Training and Educational Opportunities * Merchant Discounts * Concierge prescription delivery on the main campus when using UAMS pharmacy Salary offered commensurate with experience Responsibilities * Oversees reception desk and Board of Trustees conference room. * Manages and oversees visitor(s) in this area. * Provides administrative support to the Chancellor's suite, and 1st floor suite. * Support includes but not limited to answering phones, calendar management, special projects, assistance with event planning, back up on travel and SAP when needed. * Maintains office supply inventory. * Coordinates special meetings by reserving rooms, arranging for food, supplies and notifying meeting participants. * Must have excellent communication skills both verbal and written. * Must work independently with little or no supervision. * Provides administrative support for the Performance Management office-Holly Naramore & staff. * Duties include but not limited to management of Employee Suggestion email and SharePoint site, collating projects, oversight of project schedules, maintaining project list, time-lines, and overall deadlines. * Assists team on calendar management, ordering supplies, and meeting materials preparation. * Other Duties as assigned. Qualifications Minimum Qualifications: * Bachelor's Degree plus two (2) years' experience working in an administrative role - OR - High School diploma/GED plus six (6) years' experience working in an administrative role * Strong working knowledge of Microsoft Office (Intermediate skills) Preferred Qualifications: * Bachelor's degree in Business, Accounting or Related Field UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. Physical Requirements Stand: Frequently Sit: Frequently Walk: Occasionally Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally Lift, push, pull, carry weight: 11 - 25 lbs Use hands to touch, handle, or feel: Continuously Talk: Frequently Hear: Continuously Taste or smell: Occasionally Read, concentrate, think analytically: Continuously Physical Environment: Inside Office Environment Noise Level: Moderate Visual Requirements: Not required Hazards: None Options

Keywords: University of Arkansas for Medical Sciences, Little Rock , Executive Assistant I, Other , Little Rock, Arkansas

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