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Executive Assistant

Company: Bernhard, LLC
Location: Little Rock
Posted on: November 23, 2019

Job Description:

Executive AssistantLittle Rock, ARJob DescriptionOur company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with a competitive benefits package.Job Responsibilities:

  • Coordinate executive communications, including taking calls, and interfacing with clients
  • Maintain and achieve corporate licensing in numerous locations
  • File and retrieve documents and reference materials
  • Reconcile business credit card statements, enter time-sheets, and submit expense reports
  • Uphold a strict level of confidentiality
  • Manage and maintain executives' schedules, appointments and travel arrangements
  • Arrange and co-ordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Monitor, screen, respond to and distribute incoming communications
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Conduct research, collect and analyze data to prepare reports and documentsSkills & RequirementsSkills and Qualifications:
    • Proficiency in collaboration and delegation of duties
    • Information gathering and monitoring skills
    • Strong organizational, project management and problem-solving skills with impeccable multi-tasking
    • Confidentiality
    • Exceptional interpersonal skills
    • Attention to detail
    • AdaptabilityGeneral Education and Experience:
      • At least 3 years experience reporting directly to senior management
      • Advanced Microsoft Office and Outlook skills, with an ability to become familiar with firm specific programs
      • Experience booking travel
      • Bachelors degree preferred
      • Legal knowledge a plusSupervisory Responsibilities:
      • This position has no supervisory responsibilities.Physical Demands:The physical demands described here are representative of those that must be met by a successful candidate to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
        • While performing the duties of this job, the employee is regularly required to: stand; sit for extended periods of time; talk, hear, and use hands and fingers to operate a computer and telephone; reach, stoop, bend and kneel to perform filing;
        • Specific vision abilities required by this job include close vision requirements due to computer work, color vision, and depth perception;
        • Light to moderate lifting is required; and
        • Regular, predictable attendance is required.Work Environment:The work environment characteristics described here are representative of those a successful candidate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
          • Moderate noise (i.e. business office with computers, phone, and printers, light traffic);
          • Ability to work in a small area; and
          • Ability to sit at a computer terminal for an extended period of time.Disclaimer:This job description is only a summary of typical functions and is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. They may differ from the job description and other duties, as assigned, might be part of the job. Bernhard is an equal employment opportunity employer. It is Bernhards policy to recruit, test, hire, promote, transfer, compensate, train, grant leave, and terminate based on merit and business needs, and without regard to race, creed, age, color, ancestry/national origin, sex, genetic information, pregnancy, marital status, religion, sexual orientation/sexual identity, disability, citizenship status, veteran status, or other basis prohibited by law.To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (Company) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your companys information toagency@bernhard.com.

Keywords: Bernhard, LLC, Little Rock , Executive Assistant, Other , Little Rock, Arkansas

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